Site clerk - Lydenburg (Booysendal mine)

We are seeking a detail-orientated site clerk.

Key Responsibilities

Administration and Document Control

• Maintain and manage all site administrative systems and filing structures.
• Ensure accurate recording, storage, and retrieval of operational and compliance documentation.
• Prepare, distribute, and archive site reports, correspondence, and meeting minutes.
• Maintain document control registers and ensure all records are current and accessible.
• Coordinate site communication between management, employees, clients, and contractors.

Workforce Administration

• Maintain employee records, attendance registers, leave records, and personnel files.
• Process timesheets and submit payroll information accurately and within deadlines.
• Coordinate onboarding and offboarding administration for employees and contractors.
• Assist with employee inductions and training record administration.
• Maintain labour and contractor databases.

Procurement and Stores Administration

• Generate purchase requisitions and purchase orders as required.
• Track delivery of goods and services to site.
• Reconcile supplier invoices against purchase orders and delivery notes.
• Maintain procurement records and assist with cost tracking.
• Liaise with suppliers and internal procurement departments regarding outstanding orders.

Compliance and Health & Safety Administration

• Support compliance with mining legislation, company policies, and client requirements.
• Maintain site compliance registers and statutory records.
• Track medical certificates, competency certificates, licenses, permits, and training records.
• Assist with audit preparations and compliance reporting.
• Maintain health and safety files and associated documentation.

Reporting

• Compile daily, weekly, and monthly operational reports.
• Capture production, equipment utilization, attendance, and safety statistics.
• Prepare management reports and dashboards as required.
• Ensure accuracy and timely submission of reports to management and clients.

Financial Administration

• Assist with budget tracking and cost reporting.
• Process site-related invoices and expense claims.
• Maintain petty cash records where applicable.
• Reconcile administrative expenses and supporting documentation.

Stakeholder Coordination

• Communicate effectively with site personnel, head office departments, clients, service providers, and contractors.
• Coordinate site visits, meetings, accommodation, travel arrangements, and logistics where required.
• Support management with general administrative requirements.

Requirements

Skills required for the job:

• Proven experience working as a site administrator, preferably within a mining environment.
• Strong administrative and organisational skills.
• Excellent communication skills (written and verbal).
• Excellent knowledge of MS Excel and Word.
• Must have previous working experience handling employee records, site documentation and daily reporting.
• Ability to work independently and handle pressure in fast paced site environment
• Strong proactive and eager individual who takes initiative and ensures tasks are completed accurately and on time
• Payroll and finance experience will be an advantage

Qualification:

• Matric
• Qualification in payroll software will be advantageous
• Clean criminal record
• Own transport
• Valid driver's license

Experience: The successful incumbent must have at least three to five (3-5) year's experience within an administrative role, experience within the mining industry will be highly advantageous.

Apply today!